Request leave in under a minute
Staff log in, pick a date, describe how they’re travelling and where they’re headed, and submit. No forms to print, no queueing at the HR office.
Features
Everything the gate, HR, and department heads need — in one flow.
LeaveGuard doesn't reinvent hotel approval processes. It takes the request → HOD → HR → gate chain your property already runs, and gives each person the tool they actually need at their step.
For staff
Know the status instantly
Staff can see exactly where a request sits — waiting on HOD, waiting on HR, or approved — instead of asking around.
QR gatepass by email
Once fully approved, the staff member gets an email with a QR-coded gatepass they can show on their phone at the gate.
For HOD & HR
Approve from your inbox
HOD gets an email the moment a request is submitted, with the details laid out clearly, and can approve or decline without hunting for a separate login.
Two-stage sign-off
A request only reaches HR after HOD approval, mirroring the chain most hotels already use — just without the physical paperwork.
Nothing slips through
Every request is tracked from submission to gatepass issue, so nobody has to remember to chase an approval manually.
For security & management
Scan, don’t guess
Security scans the QR code on a staff member’s phone and immediately sees whether the pass is genuine and approved — not a signature they have to trust on faith.
A record for every exit
Every gatepass carries the staff member, department, travel method, and destination — a real record instead of a paper ledger.
Built for one property, ready for more
LeaveGuard is already running the gate for 100+ staff at a single resort — the same structure scales to multiple departments or properties.
What security sees
A gatepass that can't be talked around.
Each approved request generates a unique QR-coded pass with the staff member's name, department, travel method, and destination. Security scans it, confirms it's genuine, and the exit is logged automatically.
LEAVEGUARD LG-2031-0847
Staff W. Sanjeewa
Department Front Office
Travel by Staff Ferry
Destination Male’ City
APPROVED
Ready when you are
See it running on a real hotel gate
We'll walk you through the staff, HOD, HR, and security views live.