Email-driven approvals
HOD and HR act straight from their inbox — no separate login required to approve or decline a request.
Built for hotel security & HR teams
The paper gatepass book, finally retired.
LeaveGuard is a digital gatepass and leave-approval system for hotel staff. A request goes to the HOD, then HR, by email — and once approved, the staff member gets a QR-coded gatepass that security scans at the door. No ledgers. No guessing who signed off.
- 100+ staff using it daily
- 1 live resort deployment, Maldives
- 3-step email approval chain
LEAVEGUARD LG-2031-0847
Staff W. Sanjeewa
Department Front Office
Travel by Staff Ferry
Destination Male’ City
APPROVED
The old way
Paper gate books don't scale past a handful of staff.
In most hotels, a staff exit request still means a physical register at the gate, a chase for a department head's signature, and a security guard deciding on the spot whether a name "looks right." It's slow for staff, unauditable for HR, and the first thing that breaks down during a busy season.
- No record of who approved what, or when
- HODs signing off on paper they may never actually see in time
- Security guessing whether a pass is genuine
- HR reconciling gate logs by hand at month end
How LeaveGuard works
One request. Two approvals. One QR code.
The same chain your hotel already follows on paper — just faster, logged, and impossible to fake at the gate.
- 01
Staff request
Employee logs in, submits a leave / gatepass request with travel mode and destination.
- 02
HOD notified
Head of Department gets an instant email and approves or declines from their inbox.
- 03
HR review
Once HOD approves, HR receives the request and gives final sign-off.
- 04
QR gatepass issued
Staff member receives a QR-coded gatepass by email — ready to show at the gate.
Ready when you are
Bring LeaveGuard to your property
Tell us about your gate process today and we'll show you exactly how the approval chain would look for your hotel.